Location & Accommodations
Fees & Registration
Short Courses
A Joint UK-US Workshop Progress in the development and application of high energy laser and high power RF directed energy weapon (DEW) technologies for military missions was explored in this workshop. It extended a
This Workshop is specifically designed for Secret U.S. and U.K. discussions and presentations, under bilateral exchange agreements between the U.S. and U.K. governments. DEPS role is to support these exchanges, in registration, catering, badging and other logistical activities. Participation in the UK/US DE Workshop was limited to American and British citizens with the proper visit request on file with the appropriate government offices. Highlights
Overview Agenda An overview of the Workshop agenda is offered below. The final program varied somewhat from this overview. The program on Monday and Friday was held at the Swindon hotel. The program on Tuesday through Thursday was held at another location. Coach transportation was provided.
The workshop hotel was the Jurys Inn Swindon Hotel located on Fleming Way, Swindon, SN1 2NG United Kingdom, telephone: +44 1793 445 600. The hotel reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies. Companions & Social Events Companions are always a welcome addition to any DEPS meeting. To encourage them, we offer a companion reception ticket which includes attendance at the Wednesday evening light reception. Social Trip to Oxford
Note: Full-time Royal Defence Academy students enjoy complimentary attendance at the short courses offered at the UK/US DE Workshop. Registration fees include participation in all Workshop sessions for which the attendee qualifies; snacks, coffee breaks, and lunch from Tuesday through Thursday; the evening reception on Tuesday, and a copy of the Workshop proceedings. Breakfast is not included as part of the registration fee but is available free if staying at the Jurys Inn as a benefit provided by the hotel for hotel guests. Short course registrations included student materials, refreshments, lunch on Friday (if registered for a Friday course), and Continuing Education Unit (CEU) credits for successful students. Persons wishing to register for the short courses only should print and complete registration form (PDF format) and follow the instructions provided. Registration Registration is no longer available for this event.
Persons requesting cancellation through 18 May will receive a full refund. Cancellations after 18 May are
subject to a $100 cancellation fee. There will be no refunds after 9 June.
The UK/US Directed Energy Workshop is SECRET and limited to U.S. and U.K. citizens with the necessary visit request on file with government offices. Please read below for details on requirements for participation in the Workshop. Covered are: Security Clearances, Classified Proceedings, Onsite Security, and for US Attendees, the Request for International Visit and Authority for Foreign Travel. 1. Security Clearances British Citizens: All British Citizens attending the Workshop need to have a valid and current Security Clearance. This must be sent to the Defence Academy (c/o Gareth Rees Grees.hq@DA.mod.uk) at least two weeks before the conference. U.S. Citizens: US Citizens wishing to participate in the UKUS DE Workshop must submit a classified visit request to DEPS via the Joint Personnel Adjudication System (JPAS) according to AFI 31-101 and the NISPOM with the following information: For questions regarding clearances or verification of receipt please call Tiffany Bjelke at (505) 998-4910. US Citizens planning to attend who do not having access to JPAS may submit classified visit requests via fax according to the instructions below. Note that this method should only be used by those who do not have access to JPAS. Any faxed visit requests for personnel in JPAS will be rejected and required to be re-submitted through JPAS. The classified visit request must be typed and on your company letter head. You should us the format that is best suited for your operation; however it must contain all applicable information below. The visit request must be signed by your security office/manager as to verify your employment and clearance status. Without this signature, the visit request is invalid and will not be processed.
2. Request for International Visit (US Only) All US visitors attending this international Workshop must also submit a Request for Visit (RFV) to USDAO according to the instructions below. These forms must be submitted 35 days prior to travel. Late RFV forms will not be accepted. Please be sure and use the form that is applicable to your status. Military and Government Personnel: Complete this RFV for Military/Government Personnel.
These MS Word form can be completed electronically, saved to your local machine, and then printed, signed, and submitted as detailed below. Additionally,
please ensure you have Country Clearance through your security staff via APACS. Military/government RFVs should be submitted to
DAOVisits@state.gov along with a command letter on unit letterhead verifying the visitor's security clearance.
Contractor and Academics: Please submit this Contractor/Academic RFV to US Defense Industrial Security Clearance Office (DISCO) by FAX at 571-305-6010. Questions should be directed to: DSS Visit Request Hotline at 855-834-0375 or email RFV@dss.mil. Note that this form has been partially completed (fields 3, 4, 5, 6, 7, 8, and 13); you should complete the remaining fields (fields 2, 9, 10 and 12) which require personnel information prior to submitting. NOTE: All US RFVs must be submitted at least 35 days prior to your travel. 3. Authority for Foreign Travel Each organization has different requirements before it allows its employees to travel overseas on official business. Please contact your Foreign Travel/Foreign Disclosure Officer or Security Officer for further guidance. 4. Classified Proceedings Only one level of proceedings will be published for the Workshop, UK/US Secret, which will be available to all appropriate U.K. and U.S. cleared attendees. U.S. Citizens: Proceedings will be available and distributed through DE2AC, tisha.mangold.ctr@jto.hpc.mil British Citizens: Please provide a mailing address to a facility certified to handle and store classified material and the CD and any notes will be sent to you after the event. A form will be provided here soon that you can use to submit this information. Attendees who are presenting at the Workshop should note that it is the author's responsibility to obtain approval for the release of their work. For US Citizens attending the Workshop, this process can take up to 30 days to allow for review, amendments and re-review. Please be sure and leave sufficient time. See Submission Instructions below for detail on the release requirements. 5. Onsite Security Requirements The Workshop Committee is soliciting contributions for the technical programs. Selection of contributions for the program will be based on the review of abstracts.
All persons wishing to present at the US/UK DE Workshop must submit an unclassified abstract on or before 30 March 2015. Note: Abstracts extended through 5 May!. Abstracts are to be submitted online by completing this form. Please contact webmaster@deps.org with any technical issues regarding abstract submission. Subject matter questions regarding abstracts should be directed to appropriate Technical Chair.
Authors needing to submit abstract information that is not public release should submit a placeholder abstract using the online system, then contact the appropriate Technical Chair to determine how to submit the additional information. The Program Committee will inform authors by 6 April 2015 if their contributions are selected for inclusion in the Workshop Technical Program. Please note: Authors are warned that obtaining permission to make presentations to this international audience, especially at classified levels, will require an extended review process. Be sure to allow sufficient time after the creation of your presentation to complete these reviews. It is suggested that authors seek initial permission to release their work to the UK/US Community prior to submitting their abstract. Authors are encouraged to submit papers as well as presentations. Papers accompanying presentations selected for the technical program will be published in the Workshop proceedings and should follow the DEPS Meeting Paper Format. Upon author approval, papers may be forwarded for consideration by editors of the Journal of Directed Energy, a peer-reviewed publication. All presentations should be prepared using MS PowerPoint or Adobe PDF; papers should be in MS Word or Adobe PDF. Release of Papers and Presentations
Submissions by US Authors must then obtain approval from the Foreign Disclosure Officer. This process, which can take up to 30 days to complete, will be handled for you by submitting your presentation/paper to the persons listed below by the deadline of 27 May 2015. Authors of secret presentations are encourged to submit earlier to allow ample time for the review process. Submitting Papers and Presentations
Security Markings
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
