Directed Energy Systems Symposium
24-27 September 2018 Portsmouth, Virginia



Symposium Contacts

Attendee Info

Location & Hotel

Exhibitor Info


Catered Event

Hospitality Suites


Exhibits and Event Hosting

Commercial, academic, and government exhibits will be an integral part of the Directed Energy Systems Symposium. Eight by ten foot exhibit spaces, issued on a first-come, first-served basis, are available for $2500 ($2200 for DEPS Sponsors) and include a 6-foot table, two chairs, and a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services will be obtainable from our convention services firm. Contact Cynnamon Spain at or 505-998-4910 for details.

Exhibit fees include two complimentary registrations: one full event registration and one exhibit-only registration. A full registration allows the staff to attend technical sessions of the Symposium. Exhibit-only registrations include all catering Tuesday, Wednesday, and Thursday, to include meals, breaks, and receptions, but does not include attendance at any technical or plenary sessions, proceedings, or other benefits of attendance.

Applications will be taken online here in the future.

Exhibit staff will register using a separate registration form to be available here when registration opens for the event.

Tentative Exhibitor Information *
Exhibit Set Up:    Monday 24 September    1200-1700
     Tuesday 25 September    0800-1200
Exhibit Hours:    Tuesday 25 September    1200-1700
     Tuesday 25 September    1700-1930 (Exhibitor Reception)
     Wednesday 26 September    0700-1600
     Thursday 27 September    0700-1600
Tear Down:    Thursday 27 September    1600-1830 (not before!)

*Note: Times subject to change until 21 days prior to the event.

Event Hosting

Corporations may also consider co-hosting a catered event at the Systems Symposium. All hosts receive recognition on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing the host and napkins with the host's corporate logo are used. Reception hosts also receive verbal recognition of their contribution. Host opportunities are as follows:

  • Breakfasts (Tuesday, Wednesday, Thursday, Friday): $1000 each
  • Lunches (Tuesday, Wednesday, Thursday): $1500 each
  • Breaks: $1500
  • Monday - Short Course Day: $3500 (includes breakfast, lunch, and breaks)
  • Exhibitors Reception (Tuesday Evening): $3500 - Light Hors d'oeuvres
  • Reception (Wednesday Evening): $5000 - Offsite Location

An online event hosting application will be available here soon. Please check back.

All host opportunities are available on a first-come, first-served basis.

Hospitality Suites

A limited number of hospitality suites will be available at the Renaissance Portsmouth-Norfolk Waterfront Hotel during the Systems Symposium. A suite is available for the week (check-in Monday and check-out Friday) and runs $1500 for the four nights. This price is for room only -- all other expenses must be arranged with the hotel.

An online hospitality suite request form will be available here soon. Please check back.


For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite, contact Cynnamon Spain at or call 505-998-4910.

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Last updated: 28 March 2018