Directed Energy Systems Symposium
25-28 September 2017 Monterey, California



Symposium Contacts


Short Courses

PIBM Workshop

Location & Hotel

Registration & Fees



Local Weather

Call for Papers


Release Forms


Catered Event

Hospitality Suites


Exhibits and Event Hosting

Commercial, academic, and government exhibits will be an integral part of the Directed Energy Systems Symposium. Eight by ten foot exhibit spaces, issued on a first-come first served basis, are available for $2500 ($2200 for DEPS Sponsors) and include a 6-foot table, two chairs, and a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services will be obtainable from our convention services firm. Contact Cynnamon Spain at or 505-998-4910 for details.

Exhibit fees include two complimentary registrations: one full event registration and one exhibit-only registration. A full registration allows the staff to attend technical sessions of the Symposium. Exhibit-only registrations include all catering Tuesday, Wednesday, and Thursday, to include meals, breaks, and receptions, but does not include attendance at any technical or plenary sessions, proceedings, or other benefits of attendance. Note that exhibit staff attending technical sessions must meet the same security requirements as other Systems Symposium registrants. Specifically, technical sessions are limited to U.S. citizens who are employees of the U.S. Government or its contractors, and who possess a minimum of a Secret personnel clearance. Please see Security for further details.

Exhibit-Only Registration Fees
  Through 28 Aug Through 22 Sep On Site
  $400 $440 $490

Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can be upgraded to a full event registration for a cost of $425.

Note that exhibit staff must meet the same security requirements as other Systems Symposium registrants. Please see Security for further details.

To apply for an exhibit space, complete this on-line Exhibit Application.

Once your Exhibit Application has been submitted, this Exhibit Staff Registration form should be used to register your staff and/or purchase additional exhibit-only registrations. Additional exhibit staff wanting full registrations should submit the Systems Symposium registration form.

Tentative Exhibitor Information *
Exhibit Set Up:    Monday 25 September    1200-1700
     Tuesday 26 September    1630-1930 (Exhibitor Reception)
     Wednesday 27 September    0700-1530
     Thursday 28 September    0700-1530
Tear Down:    Thursday 28 September    1530-1700 (not before!)

*Note: Times subject to change until 21 days prior to the event.

Event Hosting

Corporations may also consider co-hosting a catered event at the Systems Symposium. All hosts receive recognition on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing the host and napkins with the host's corporate logo are used. Reception hosts also receive verbal recognition of their contribution. Host opportunities are as follows:

  • Breakfasts (Tuesday, Wednesday, Thursday, Friday): $1000 each
  • Lunches (Tuesday, Wednesday, Thursday): $1500 each
  • Exhibitors Reception (Tuesday Evening): $3500 - Light Hors d'oeuvres

All host opportunities are available on a first come, first served basis. To offer to host one of the catered events at the Systems Symposium, please complete this Event Host Application.

Hospitality Suites

A limited number of hospitality suites will be available at the Hyatt Regency Monterey during the Systems Symposium. A suite is available for the week (check-in Monday and check-out Friday). and runs $1500 for the four nights. This price is for room only -- all other expenses must be arranged with the hotel.

Suites are available on a first come, first served basis. To request a suite, please complete this Hospitality Suite Application.


For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite, contact Cynnamon Spain at or call 505-998-4910.

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Last updated: 28 July 2017