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Attendance Information
Technical sessions of the Directed Energy Systems Symposium will be held at the
Hyatt Regency Monterey Hotel, 1 Old Golf Course Road,
Monterey, California, and at a nearby offsite location within
walking distance. Although a shuttle bus will be available, most
Symposium attendees choose to walk between venues. Private auto access to
the offsite location is greatly restricted, and parking is extremely limited.
DEPS has negotiated a block of rooms at government rates for Symposium attendees at the
Hyatt Regency Hotel.
To make a reservation at these reduced rates, use the hotel's online reservation system, or call the hotel
directly at 831-372-1234 and mention that you are attending this DEPS meeting. Make your reservation early; the room
block will expire on Monday, 24 October 2023.
Reserve your room here!
If you experience any problems with the online
reservation system, call Hyatt Passkey Reservations at 888-421-1442.
The Hyatt Regency Monterey Hotel reserves the right to enforce its policies, procedures, and cancellation fees.
Please note that the Hyatt strictly enforces a 72-hour cancellation policy.
DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.
Registration & Fees
Note that the technical sessions of the Systems Symposium will have limited participation requirements.
| Systems Symposium Registration Rates |
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---Pre Registration--- |
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Through
21 Oct
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Through
15 Nov
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On-site
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| DEPS member |
$1350
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$1450
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$1550
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| Non-member |
$1450
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$1550
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$1650
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| Government Employee (1) |
$850
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$850
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$850
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| Esteemed Leader (2) |
$300
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$350
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$400
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| Qualifying Full-time Student (3) |
$300
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$350
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$400
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| Other Full Time Student |
--Full price based on membership status--
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* Note that registration will shut down when we reach maximum attendance.
We encourage you to
register early since onsite registration may not be available. |
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| Half-day short course |
$300 |
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| Full-day short course |
$550 |
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Two half-day courses can be selected for the price of a full-day course.
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(1) Government registration fee includes everything that the standard registration fees do with the exception
of breakfast. Breakfasts are not included with the government registration; however, they will be available as an additional
separate purchase at $17 each day. If need to purchase these separately, please register first, then contact the DEPS office
to add Government breakfasts to your registration.
(2) Esteemed Leaders are fully retired DEPS members no longer working in the field but have a desire to
keep up with the DEPS community. If this is you and you are willing to volunteer for two half-days of service
during the Symposium, we would love to have you. In exchange for your help in putting on a successful program,
we can offer a reduced rate for your attendance to the overall symposium.
(3) Full time students will be admitted at reduced charge provided they agree to assist DEPS staff
for two half-days of service.
If this condition is not met, students will be required to pay the full registration fee.
Online registration and other registration options will be available here soon. Please check back.
Companions
Companions are always a welcome addition to any DEPS meeting. To encourage them,
we offer companion meal options at an additional cost. Our full meal option includes all meals that
are provided for regular attendees including any evening and specialty functions that may be planned. For
those companions who do not want to be tied to scheduled meal functions, we also offer a reception only
option which includes only the Tuesday evening reception.
Companion tickets will be available for sale when registration opens through
or separately using
an online form that will be available here.
Security
The 2024 DEPS DE Systems Symposium will be composed of both classified and unclassified, limited distribution (CUI) sessions.
The highest level of classified information to be presented at the 2024 DE Systems Symposium will be SECRET/NOFORN.
Attendance Requirements
Participation in the classified sessions will be restricted to U.S. citizens from government, industry and
academia with appropriate security clearances and need-to-know, as well as United Kingdom citizens from
government who have the proper clearances, need-to-know, and have satisfied all facility access
requirements.
Note: Registered companions and exhibit staff who do not attend program sessions do not
have to meet these security requirements.
Note on UK Participation
In accordance with the Information Exchange Agreements (UK-AF-16-0001 and UK-US-19-0001) between the
United States and the United Kingdom governments, employees from the United Kingdom government and their
affiliated contractors are welcome to participate in those CUI and classified sessions that have been
given approval by the presenter's local Foreign Disclosure Officers (FDOs) and/or security officers (for
industry or academia) to ensure releasability in line with export controlled, ITAR, EAR laws and regulations.
U.S. presenters are encouraged to submit their presentations to their FDOs or security officers in a timely manner
for UK approval.
Please check back soon for instructions on submitting your visit requests
Diversity, Equity, Inclusion, and Non-Discrimination
The Directed Energy Professional Society (DEPS) is committed to fostering an environment at all DEPS-sponsored activities in
which all can share, present and participate regardless of race, religion, skin color, sex (including pregnancy, gender identity, and
sexual orientation), national origin, age, disability, genetic information or any other reason unrelated to technical merit.
Harassment and discrimination are a serious form of misconduct which undermines the integrity of DEPS activities.
Last updated: 12 July 2024
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