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Attendance Information
Technical sessions of the Directed Energy Systems Symposium will be held at the
Hyatt Regency Monterey Hotel, 1 Old Golf Course Road,
Monterey, California, and at a nearby offsite location within
walking distance. Although a shuttle bus will be available, most
Symposium attendees choose to walk between venues. Private auto access to
the offsite location is greatly restricted, and parking is extremely limited.
The room block negotiated by DEPS at the Hyatt Regency (the symposium hotel) has
SOLD OUT.
However, we are fortunate to offer overflow rooms at the Hilton Garden Inn, Monterey, located at
1000 Aguajito Road, Monterey, California, 93940.
To make a reservation, use the hotel's online reservation system below, or call the hotel
directly at 831-373-6141 and mention you are attending this DEPS meeting.
Reserve your room here!
The Hyatt Regency and the Hilton Garden reserve the right to enforce their policies, procedures, and cancellation fees.
Please note that the Hyatt strictly enforces a 72-hour cancellation policy.
DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.
Companions
Companions are always a welcome addition to any DEPS meeting. To encourage them,
we offer companion meal options at an additional cost. Our full meal option includes all meals that
are provided for regular attendees including any evening and specialty functions that may be planned. For
those companions who do not want to be tied to scheduled meal functions, we also offer a reception only
option which includes only the Tuesday evening reception.
Companion tickets
can be purchased either with your symposium registration (below), or separately using
this online companion registration form.
Registration & Fees
We have reached capacity for the symposium venue and registration is now closed.
| Systems Symposium Registration Rates |
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---Pre Registration--- |
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Through
21 Oct
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Through
15 Nov
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On-site
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| DEPS member |
$1350
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$1450
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$1550
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| Non-member |
$1450
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$1550
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$1650
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| Government Employee (1) |
$850
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$850
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$850
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| Esteemed Leader (2) |
$300
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$350
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$400
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| Qualifying Full-time Student (3) |
$300
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$350
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$400
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| Other Full Time Student |
--Full price based on membership status--
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* Note that registration will shut down when we reach maximum attendance.
We encourage you to
register early since onsite registration may not be available.
(Also note that only those who have previously submitted their visit requests
will be able to register onsite if it is available.) |
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| Half-day short course |
$300 |
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| Full-day short course |
$550 |
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Two half-day courses can be selected for the price of a full-day course.
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Registration fees include participation in all Symposium sessions for which the attendee qualifies, breakfast snacks(1) and coffee breaks
Tuesday through Friday mornings, lunch Tuesday through Thursday, the evening reception on Tuesday, and a copy of the proceedings.
Short course registrations include all student course materials and Continuous Learning Point (CLP) credits for successful students. Additionally,
morning courses include breakfast snacks, and a box lunch is provided to those attending afternoon courses.
Short courses can be purchased separate from your Symposium registration by using
this short course registration form.
(1) Government registration fee includes everything that the standard registration fees do with the exception
of breakfast. Breakfasts are not included with the government registration; however, they will be available as an additional
separate purchase at $17 each day. If need to purchase these separately, please register first, then contact the DEPS office
to add Government breakfasts to your registration.
(2) Esteemed Leaders are fully retired DEPS members no longer working in the field but have a desire to
keep up with the DEPS community. If this is you and you are willing to volunteer for two half-days of service
during the Symposium, we would love to have you. In exchange for your help in putting on a successful program,
we can offer a reduced rate for your attendance to the overall symposium.
(3) Full time students will be admitted at reduced charge provided they agree to assist DEPS staff
for two half-days of service.
If this condition is not met, students will be required to pay the full registration fee.
Registration for this event is now closed.
Persons requesting cancellation through 21 October will receive a full refund. Cancellations after
21 October are subject to a $100 cancellation fee. There will be no refunds for short courses after
11 November or for the event after 15 November.
Security
The 2024 DEPS DE Systems Symposium will be composed of both classified and unclassified, limited
distribution (CUI) sessions. The highest level of classified information to be presented at the 2024
DE Systems Symposium will be SECRET/NOFORN.
Attendance Requirements
Participation in all Systems Symposium sessions will be restricted to U.S. citizens from government,
industry and academia with appropriate security clearances and need-to-know. Briefs cleared for GBR
participation and public release presentations may also include attendance by United Kingdom citizens
from government who have the proper clearances, and need-to-know. Any attendee at an offsite session
must have satisfied all facility access requirements.
Note: Registered companions and exhibit staff who do not attend program sessions do not
have to meet these security requirements.
Note on UK Participation
In accordance with the Information Exchange Agreements between the United States and the United Kingdom
governments [MIEM UK-AF-16-0001 (RF DEW IEA) and/or MIEM UK-US-19-0001 (Laser Weapon Systems IEA)], employees
from the United Kingdom government and their affiliated contractors are welcome to participate in CUI and/or
Classified sessions with presentations that have been given approval by the presenter's local Foreign Disclosure
Officers (FDOs) and appropriate Technical Project Officer (TPO). Presenters at the Systems Symposium are encouraged to make their presentations
releasable to UK participants. Detailed instructions are available under
Submissions information on our
Presenter's page.
Submitting Visit Requests
Persons wishing to attend the 2024 Systems Symposium should follow the instructions according to your
citizenship.
1. U.S. Citizens Visit Requests
Note that participation in any session at the offsite location, whether classified or CUI, requires
a classified visit request according to the instructions below.
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Visit Instructions for DoD Government/Contractor with access to DISS:
Eligibility and access for all DoD government and contractor attendees will be verified using DISS.
Please send a visit notification to DISS SMO Code 1LNJ44 with the following information.
(Note: If you experience problems with the SMO code, please try 1LNJ4 instead. If two options are given,
select "Directed Energy Professional" and not "DEPS VISITOR CONTROL".)
- Purpose of Visit:DEPS Systems Symposium
- POC: Amanda White
- POC Email: amanda@deps.org
- POC Phone: 505-998-4910
- Dates of visit: 18-22 November 2024
NOTE TO FSOs: Please do not modify existing visit notifications in DISS; when adding new
attendees, please create a new visit notification.
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Other U.S. Government/Contractor Instructions:
Visit requests for attendees with a security clearance but not having access to DISS can be faxed to
DEPS. The visit request must be signed by your security office/manager as to verify your employment
and need-to-know. Fax your visit authorization letter to:
Amanda White
DEPS Conference Security Manager
Phone: (505) 998-4910
Fax: (505) 998-4917
Note that access to the classified and CUI sessions at the offsite location will be by
CAC Card. If you do not have a CAC, be sure to see Base Access
requirements below & meet the firm deadline.
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**PLEASE NOTE THAT VISIT REQUESTS FOR SESSIONS AT THE OFFSITE LOCATION MUST
BE RECEIVED BY DEPS NO LATER THAN 3PM MST FRIDAY, 01 NOVEMBER 2024. ABSOLUTELY NO EXCEPTIONS WILL BE MADE
FOR LATE CLEARANCE SUBMISSIONS**
2. U.K. Citizens Visit Requests
UK attendees must send their Foreign Visit Request through the British Embassy in Washington
D.C. and include the following information:
- DEPS DE Systems Symposium
- Location: Naval Postgraduate School, Monterey, California USA
- Dates: 18-22 November 2024
- Security POC:
Sonja Hayes
Security Manager
Naval Post Graduate School
Monterey, CA 93943
(01)831-656-2450
securitymgr@nps.edu
- Visit / Knowledgeable POC:
Raquel Herold
Naval Postgraduate School
Monterey, CA 93943
(01)831-656-2450
rherold@nps.edu
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NPS Hosts
Phone: (01) 831-656-2450
Sonja Hayes: securitymrg@nps.edu
Will Costello: securitymgr@nmp.edu
DEPS Hosts
Phone: (01) 505-998-4910
Harry Sinsheimer: harry@deps.org
Cynnamon Spain: cynnamon@deps.org
US Government Sponsor
Joseph Blau: blau@nps.edu
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U.S. and U.K. Attendees without a CAC needing base access for offsite sessions:
Access to the offsite location will be by CAC (Common Access Card). Cleared attendees who wish to attend these sessions
but who do not have a CAC allowing for base access must have their security office fill out the appropriate
SECNAV 5512 form (below) and send to NPS no later than 3PM PST Friday, 25 October 2024.
Please Note: the form requests "SSN " and “DOB” from U.S. Citizens, however DO NOT INCLUDE that
information on this form. For Foreign visitors: “DOB” and “Passport #, dates for issue and expiration” should be left blank.
Please fax or DoD Safe the SECNAV 5512 form to:
- NPS Security POC: Raquel Herold
- Email or DoD Safe: rherold@nps.edu
Once sent, it is important that you then call (01) 831-656-3124 to provide sensitive PII information directly to Raquel Herold.
**BASE ACCESS REQUESTS MUST BE RECEIVED NO LATER THAN 3PM PST FRIDAY, 25
OCTOBER 2024. THERE WILL BE ABSOLUTLY NO EXCEPTIONS MADE FOR BASE ACCESS AFTER THIS DATE.**
**DEPS Staff CANNOT accept these forms or clearances on behalf of NPS.
Please DO NOT send them to the DEPS Office.**
Note that a government issued picture ID will be required at check-in and upon entry into the
classified and CUI sessions. Laptops, cell phones, and other such electronics will not be allowed in the classified
sessions; please do not bring them to the classified meeting site. Videotaping, photography or audio recording of any
session at this meeting is strictly prohibited. Note taking will not be allowed in any of the classified sessions
presented at the DEPS DE Systems Symposium.
For questions regarding security
please call the DEPS office at (505) 998-4910.
Diversity, Equity, Inclusion, and Non-Discrimination
The Directed Energy Professional Society (DEPS) is committed to fostering an environment at all DEPS-sponsored activities in
which all can share, present and participate regardless of race, religion, skin color, sex (including pregnancy, gender identity, and
sexual orientation), national origin, age, disability, genetic information or any other reason unrelated to technical merit.
Harassment and discrimination are a serious form of misconduct which undermines the integrity of DEPS activities.
Last updated: 12 November 2024
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