DIRECTED ENERGY PROFESSIONAL SOCIETY


Annual Directed Energy
Science and Technology Symposium
20-24 May 2024 Colorado Springs, CO



Overview

Final Conference Agenda

Short Courses

Symposium Contacts

DE Education Workshop



Attendee Info

Location & Hotel

Local Weather

Registration & Fees

Companions

Roundtable Reception

Security

DE&I



Presenter Info

Call for Papers

Submissions

Release Forms



Exhibitor Info

Exhibits

Catered Event Hosting

Hospitality Suites

 

Exhibits, Hosting Opportunities, and Hospitality Suites

The 2024 Annual Directed Energy Science and Technology Symposium, to be held in Colorado Springs, Colorado on 20-24 May 2024, will provide an opportunity for your organization to exhibit, host a catered event, and/or obtain a hospitality suite for the week. This page describes these opportunities and provides details on submitting an application.


Exhibits

All exhibit spaces have been sold. If you would like to be placed on a waiting list for any possible cancellations, please contact Cynnamon Spain at cynnamon@deps.org or call 505-998-4910. You might also accomplish some of your exhibit goals by hosting a catered event (see below).

Exhibit fees include two complimentary registrations: one full event registration and one exhibit-only registration. A full registration allows the staff to attend all technical sessions. Exhibit-only registrations include all catering Tuesday through Thursday, from breaks to receptions, but does not include attendance at any technical or plenary sessions, proceedings, or other benefits of attendance.

Additional Exhibit-Only Registration Fees
Through 22 April Through 17 May On-site
$725 $775 $825

Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can be upgraded to a full event registration for a cost of $725.

If you've already submitted an exhibit application, your exhibit staff can register using this Exhibit Staff Registration form. Note that any additional exhibit staff desiring a full event registration must register using Symposium registration form and pay full price.

Note that exhibit staff requesting full registrations must meet the same security requirements as event registrants. Security details will be available on the Symposium page. Please see Security for further details.

Exhibitor Schedule *
Exhibit Set Up:    Monday 20 May    1200-1700
Exhibit Hours:    Tuesday 21 May    0700-1530
       1730-1930 (Exhibitor Reception)
     Wednesday 22 May    0700-1700
     Thursday 23 May    0700-1600
Tear Down:    Thursday 23 May    1600-1800 (not before!)

*Note: Times subject to change until 21 days prior to the event.


Event Hosting Opportunities

Corporations may also consider hosting a sponsored event at the Symposium. All hosts receive recognition on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing the host and napkins with the host's corporate logo are used. Reception hosts also receive verbal recognition of their contribution. Host opportunities are as follows:

  • Breakfasts: $2000 each (Tuesday, Wednesday, Thursday, Friday)
  • Lunches: $3500 each (Tuesday, Wednesday, Thursday)
  • Exhibitors Welcome Reception (Tuesday Evening): $4500 - Light Hors d'oeuvres

All host opportunities are available on a first come, first served basis. To offer to host one of the catered events at the Annual DE S&T Symposium, please complete this Event Host Application.


Hospitality Suites

Hospitality suites will be available at the Symposium hotel during the Annual Symposium. A suite must be purchased for the entire time (i.e., Monday - Thursday nights) and runs $2500 for the four nights. Check in Monday and check out Friday. This price is for room only, king bed included -- all other expenses must be arranged with the hotel.

Three suites are available on a first-come, first-served basis. To request a suite, please complete this Hospitality Suite Application.


Questions

For more information on exhibiting or hosting opportunities, contact Cynnamon Spain at cynnamon@deps.org or call 505-998-4910.


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Last updated: 18 May 2024