DIRECTED ENERGY PROFESSIONAL SOCIETY


Annual Directed Energy Science and Technology Symposium
26 February - 2 March 2018 Oxnard, California





 

Overview

Agenda

Short Courses

Symposium Contacts



Attendee Info

Location & Hotel

Local Weather

Registration & Fees

Security

Companions

Tour



Presenter Info

Call for Papers

Submissions

Release Forms



Exhibitor Info

Exhibits

Catered Event

Hospitality Suites

 

Exhibits

All exhibit spaces have been sold. If you would like to be placed on a waiting list for any possible cancellations, please contact Cynnamon Spain at cynnamon@deps.org or her cell at 505-450-1165.505-998-4910. You might also accomplish some of your exhibit goals by hosting a catered event (see below

If you are already an exhibitor and would like to add an exhibit staffer, you may do so on-site starting Sunday, 13 November from 1500 to 1800 at the Hilton. please complete this Exhibit Staff Registration form. Note that additional exhibit staff wanting full registrations should submit the Symposium registration form.

Commercial, academic, and government exhibits will be an integral part of the 20th Annual Directed Energy Science and Technology Symposium, to be held from 26 February to 2 March 2018 in Oxnard, California, at the Embassy Suites Mandalay Beach. Eight by ten foot exhibit spaces, issued on a first-come, first-served basis, are available for $2500 ($2200 for DEPS Sponsors) and include a 6-foot table, two chairs, and a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services will be obtainable from our convention services firm. Contact Cynnamon Spain at cynnamon@deps.org or 505-998-4910 for details.

Exhibit fees include two complimentary registrations: one full event registration and one exhibit-only registration. A full registration allows the staff to attend technical sessions of either event. Exhibit-only registrations include all catering Monday through Thursday, from breaks to receptions, but does not include attendance at any technical or plenary sessions, proceedings, or other benefits of attendance.

Additional Exhibit-Only Registration Fees
Through 29 Jan Through 23 Feb On-site
$450 $500 $550

Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can be upgraded to a full event registration for a cost of $475. Note that exhibit staff requesting full registrations must meet the same security requirements as event registrants. Security details will be available on the Symposium page.

The application period for exhibit spaces has closed. Please contact Cynnamon Spain if you have any questions.

Once your Exhibit Application has been submitted, this Exhibit Staff Registration form should be used to register your staff and/or purchase additional exhibit-only registrations. Additional exhibit staff wanting full registrations should submit the Symposium registration form.

Exhibitor Information *
Exhibit Set Up:    Monday 26 February    1200-1700
Exhibit Hours:    Tuesday 27 February    0700-1530
       1630-1930  Exhibitor Reception
     Wednesday 28 February    0700-1530
     Thursday 1 March    0700-1530
       1330-1530  Poster Session
Tear Down:    Thursday 1 March    1530-1800

*Notes: Times subject to change until 21 days prior to the event. Exhibitors are not permitted to tear down early due to insurance risks. Please be sure you make your flights according to the posted schedule.


Event Hosting

Corporations may also consider hosting a catered event at the Symposium. All hosts receive recognition on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing the host and napkins with the host's corporate logo are used. Reception hosts also receive verbal recognition of their contribution. Host opportunities are as follows:

  • Breakfasts (Tuesday, Wednesday, Thursday): $1000 each
  • Lunches (Tuesday, Wednesday, Thursday): $1500 each
  • Exhibitor Reception (Tuesday Evening) - Exhibits, Entertainment: $4000

All host opportunities are available on a first come, first served basis. To offer to host one of the catered events at the Annual Symposium, please complete this Event Host Application.


Hospitality Suites

Hospitality suites will be available Embassy Suites Mandalay Beach during the Annual Symposium. A suite must be purchased for the entire time (i.e., Monday - Thursday nights) and runs $1500 for the four nights. This price is for room only -- all other expenses must be arranged with the hotel.

Three suites are available on a first-come, first-served basis. To request a suite, please complete this Hospitality Suite Application.


Questions

For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite, contact Cynnamon Spain at cynnamon@deps.org or call 505-998-4910.


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Last updated: 13 February 2018