|Embassy Suites Mandalay Beach|
Attendance at the 20th Annual DE S&T Symposium and its short courses is open to anyone with an interest in the
science and technology of directed energy. However, some sessions are open only to U.S. citizens who are employees
of the U.S. Government or its contractors, and others only to attendees with a minimum of a Secret security clearance.
The Symposium committee will attempt to create an agenda that offers sessions that are open to all registered attendees at
all times. There will be a security section at the bottom of this page later with more details.
Technical sessions of the Directed Energy Systems Symposium will be held at the
Embassy Suites Mandalay Beach and at nearby off-site facilities.
DEPS has negotiated a block of rooms at government rates for Symposium attendees at the Embassy Suites.
To make a reservation at these reduced rates, click here and use the
hotel's online reservation system.
Few if any rooms remain available in this room block.
A room block at two alternate hotels has been arranged. You can make reservations at the
Hilton Garden Inn or the
while the room block lasts.
The hotels reserves the right to enforce its policies, procedures, and cancellation fees.
DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.
Companions are always a welcome addition to any DEPS meeting. To encourage them,
we offer companion meal options at an additional cost. Our full meal option includes all meals that
are provided for regular attendees including any evening and specialty functions that may be planned. For
those companions who do not want to be tied to
scheduled meal functions, we also offer a reception only option which includes only the Tuesday
can be purchased either with your symposium registration (below) or separately using this
online companion registration form.
Upon arrival, those checking the "companion information needed" box on the registration will be provided a
welcome packet with information on local points of interest. To assist companions in making plans for their stay,
an onsite specialist will meet with interested parties on the first day of the meeting, providing access,
individually or as a group, to local attractions and/or tours.
An optional tour is being offered of facilities at Port Hueneme on Friday, 2 March. The tour buses depart from the
hotel at 0830 and return there around 1230. Four facilities will be included
for the tour:
- Surface Warfare Engineering facility
- Underway Replenishment
- Self Defense Test Ship
- Mission Package Support Facility
There is no additional cost for the tour, but it will be limited to a maximum of 100 attendees. All attendees must be US Citizens.
A military ID or government ID (CaC) will suffice for access to the facility. Others will need to complete the
SECNAV5512 (available here) no later than 10 business days before the tour (15 February) and return to
Tiffany Bjelke (Tiffany@deps.org) to be approved to join the tour.
In filling out the form, unemployed citizens may enter "retired" in block 28. The government sponsor
information will be filled in by others before submission; you can ignore this.
|Fees and Options|
------ Short Courses ------
Through 29 January
Through 23 February
| DEPS member
| Government Employee
| Esteemed Leader(1)
| Qualifying Student (2)
| Other Full Time Student
--Full price based on membership status (above)--
(1) Esteemed Leaders are retired DEPS members willing to volunteer for 2 half days of service.
In exchange for their help in putting on a successful program we can offer a reduced rate for their attendance to the overall
symposium. Please contact Tiffany@deps.org for more information.
(2) Full-time students will be admitted at no charge provided they (1) attend the Education Workshop and are
presenting at either the Symposium or the Workshop, or (2) agree to assist DEPS staff for a half day of service, such
as operating computers in the technical sessions. All other students will be required to pay the full registration fee.
Note that short courses are free for all student registrants regardless of their volunteer/presenter status.
Standard registration fees include participation in all Symposium sessions for which the attendee qualifies; breakfast snacks and
coffee breaks Tuesday through Friday mornings, and lunch Tuesday through Thursday; the evening Exhibitor Reception/Poster Session, and
a copy of the Symposium proceedings. Registration for the Symposium also includes a complimentary one-year DEPS membership.
Government registration fees includes participation in all Symposium sessions for which the attendee
qualifies, evening Exhibitor reception/poster session, lunch Tuesday through Thursday and proceedings. Breakfasts
are not included with the government registration; however, they are available as an additional separate
Single day registration options are available under certain conditions. Please contact Tiffany
in the DEPS office to inquire.
Short course registrations include student materials, refreshments, and Continuing Education Unit (CEU) credits
for successful students. Two half-day courses can be selected for the price of a full-day course.
All Annual Symposium registrants can participate in the Directed Energy Education Workshop at no additional cost.
Companion meal tickets, allowing guests to enjoy the catered events, will be available for an additional cost.
and can be purchased with your symposium registration or separately using this
Companion Registration form.
To register for the Annual DE S&T Symposium, please select from one of the following options.
- Register in person at the Symposium hotel starting Sunday, 25 February, 1500-1800.
To expedite your registration,
please print and complete this registration form (in PDF format) and bring
it with you to the DEPS registration desk.
Please do not fax this form to DEPS as staff is now on-site
and your fax may not be received.
Persons requesting cancellation through 29 January will receive a full refund. Cancellations after
29 January are subject to a $100 cancellation fee. No refunds will be given after 23 February.
All plenary sessions and social events will be open to all attendees. The parallel technical sessions will be held at
open, limited participation, and classified levels. The highest level of classified information to be presented at the
2018 Annual DE S&T Symposium is SECRET/NOFORN. Participation in the classified sessions is restricted to U.S.
citizens from government, industry and academia with appropriate security clearances and having satisfied the facility
Please note that some sessions at the Symposium will be Limited Distribution C and D,
which restricts participation in those sessions to U.S. citizens who are employees of the U.S. Federal Government or its
contractors (C), or employees of the Department of Defense or its contractors (D). If you do not meet this requirement, you
may be unable to attend every session even if you have provided DEPS with a classified visit request. Attendees without
security clearances or need-to-know may only attend presentations cleared for public release at sessions that will be
held separately from classified sessions. Details on the attendance requirements are provided below.
A picture ID will be required at check-in and upon entry into the classified sessions.
Laptops, cell phones, palm pilots, and other such electronics will not be allowed in the classified sessions;
please do not bring them to the classified meeting site. Videotaping or audio recording of any session at this
meeting is prohibited. Note taking will not be allowed in classified sessions.
Note that all visit request actions must be completed no later than 14 February 2018.
Attendance at Classified Sessions
Persons wishing to participate in the classified sessions must both (1) submit classified visit requests to DEPS
as outlined below, and (2) satisfy the base access requirements. Please be sure to complete both parts of this
requirement or you will be unable to attend the classified sessions.
|Base Access Requirements|
|Access to the classified session facility will be granted
only to those who either:|
(1) display a CAC card upon entry, or
(2) download and complete this Base Access Form, and send via email to either
email@example.com or Tiffany@deps.org
no later than 7 February.
Note the base access deadline is a week prior to the visit request deadline.
Classified visit requests should be submitted via the Joint Personnel Adjudication System (JPAS)
according to AFI 31-101 and the NISPOM with the following information:
For questions regarding visit requests or verification of receipt please call Tiffany Bjelke at (505) 217-2062.
Purpose of Visit: DEPS Symposium
Point of contact: Tiffany Bjelke
POC Phone: (505) 998-4910
Visited SMO: 1LNJ44
First day of visit: 26 February 2018
Last day of visit: 2 March 2018
Attendees not having access to JPAS may submit their classified visit request via fax according to the
instructions below. Note that this method should only be used by those who do not have access to JPAS. All faxed visit requests
for personnel in JPAS will be rejected and required to be re-submitted through JPAS.
Visit requests for attendees not having access to JPAS must be typed and on your company letter head. You should us the format that is best suited for your
operation; however it must contain all applicable information below. The visit request must be signed by your security office/manager
as to verify your employment and clearance status. Without this signature, the visit request is invalid and will not be processed.
All visit requests must be faxed. Visitors can not hand carry their own visit request.
Fax requests to the DEPS office at (505) 998-4917. If there are any questions you can
reach DEPS Security at (505) 998-4910 or (505) 998-4910.
- Full name of attendee
- Job title/position
- Your company name, address, and phone number
- Last 4 of security number
- Date of birth, place of birth, and citizenship
- Clearance level and date granted
- POC: Tiffany Bjelke
- Purpose of visit: To attend the 2018 Annual Directed Energy S&T Symposium
- Date of visit: 26 February - 3 March 2018
- Name and signature of your security manager
Please note that all classified visit requests, through JPAS or faxed, must be received by 14 February 2018.
Attendance at Limited Participation Sessions
The Annual DE S&T Symposium will include two levels of Limited Participation sessions: those with Limited Distribution
C and those having Limited Distribution D. Both levels restrict participation to U.S. citizens. Distribution C sessions
are further limited to employees of the U.S. Federal Government or its contractors, and Distribution D is limited to employees
of the U.S. Department of Defense (or its contractors).
All persons without clearance who wish to attend the Limited Distribution sessions
must submit a Visit request letter as follows. The request must (1) be on company letterhead, (2) be signed by
your company FSO, immediate supervisor, or program manager, (3) identify you by name as a company employee,
(4) state your citizenship, (5) include the last four digits of your social security number, (6) state that
you work on Government DoD contracts that give you a valid "need to know" of Limited C (and D if appropriate) information
to be presented at this meeting, and (7) be signed by someone who is legally able to verify the information within, usually
the FSO or Progam Manager. Email the visit request letter to Tiffany Bjelke, firstname.lastname@example.org,
or scan and fax the letter to (505) 998-4917.
Requests to attend Limited Distribution sessions must be received by DEPS on or before 14 February 2018.
Contact Tiffany at (505) 217-2062 or email@example.com if further information is needed.
Note: persons submitting their security clearance for attendance at the classified
sessions will be admitted to the Limited sessions without additional paperwork. You do not need to submit this
Last updated: 26 February 2018