20th Annual Directed Energy Science and Technology Symposium
26 February - 2 March 2018 Oxnard, California




Short Courses

Symposium Contacts

Attendee Info

Location & Hotel

Local Weather

Registration & Fees




Presenter Info

Call for Papers


Release Forms

Exhibitor Info


Catered Event

Hospitality Suites


Attendance Information

Embassy Suites Mandalay Beach

Attendance at the 20th Annual DE S&T Symposium and its short courses is open to anyone with an interest in the science and technology of directed energy. However, some sessions are open only to U.S. citizens who are employees of the U.S. Government or its contractors, and others only to attendees with a minimum of a Secret security clearance. The Symposium committee will attempt to create an agenda that offers sessions that are open to all registered attendees at all times. There will be a security section at the bottom of this page later with more details.

Technical sessions of the Directed Energy Systems Symposium will be held at the Embassy Suites Mandalay Beach and at nearby off-site facilities.


DEPS has negotiated a block of rooms at government rates for Symposium attendees at the Embassy Suites. To make a reservation at these reduced rates, click here and use the hotel's online reservation system. Few if any rooms remain available in this room block.

A room block at two alternate hotels has been arranged. You can make reservations at the Hilton Garden Inn or the Homewood Suites while the room block lasts.

The hotels reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.


Companions are always a welcome addition to any DEPS meeting. To encourage them, we offer companion meal options at an additional cost. Our full meal option includes all meals that are provided for regular attendees including any evening and specialty functions that may be planned. For those companions who do not want to be tied to scheduled meal functions, we also offer a reception only option which includes only the Tuesday evening reception.

Companion tickets can be purchased either with your symposium registration (below) or separately using this online companion registration form.

Upon arrival, those checking the "companion information needed" box on the registration will be provided a welcome packet with information on local points of interest. To assist companions in making plans for their stay, an onsite specialist will meet with interested parties on the first day of the meeting, providing access, individually or as a group, to local attractions and/or tours.


An optional tour is being offered of facilities at Port Hueneme on Friday, 2 March. The tour buses depart from the hotel at 0830 and return there around 1230. Four facilities will be included for the tour:

  • Surface Warfare Engineering facility
  • Underway Replenishment
  • Self Defense Test Ship
  • Mission Package Support Facility

There is no additional cost for the tour, but it will be limited to a maximum of 100 attendees. All attendees must be US Citizens. A military ID or government ID (CaC) will suffice for access to the facility. Others will need to complete the SECNAV5512 (available here) no later than 10 business days before the tour (15 February) and return to Tiffany Bjelke ( to be approved to join the tour. In filling out the form, unemployed citizens may enter "retired" in block 28. The government sponsor information will be filled in by others before submission; you can ignore this.


Fees and Options
  ---Pre Registration---


------ Short Courses ------

  Through 29 January Through 23 February On-site Half-day Full-day
    DEPS member $950 $1050 $1150 $250 $450
    Non-member $1100 $1200 $1300 $250 $450
    Government Employee $700 $700 $700 $250 $450
    Esteemed Leader(1) $300 $300 $300 $250 $450
    Qualifying Student (2) $0 $0 $0 $0 $0
    Other Full Time Student --Full price based on membership status (above)-- $0 $0

(1) Esteemed Leaders are retired DEPS members willing to volunteer for 2 half days of service. In exchange for their help in putting on a successful program we can offer a reduced rate for their attendance to the overall symposium. Please contact for more information.

(2) Full-time students will be admitted at no charge provided they (1) attend the Education Workshop and are presenting at either the Symposium or the Workshop, or (2) agree to assist DEPS staff for a half day of service, such as operating computers in the technical sessions. All other students will be required to pay the full registration fee. Note that short courses are free for all student registrants regardless of their volunteer/presenter status.

Standard registration fees include participation in all Symposium sessions for which the attendee qualifies; breakfast snacks and coffee breaks Tuesday through Friday mornings, and lunch Tuesday through Thursday; the evening Exhibitor Reception/Poster Session, and a copy of the Symposium proceedings. Registration for the Symposium also includes a complimentary one-year DEPS membership.

Government registration fees includes participation in all Symposium sessions for which the attendee qualifies, evening Exhibitor reception/poster session, lunch Tuesday through Thursday and proceedings. Breakfasts are not included with the government registration; however, they are available as an additional separate purchase.

Single day registration options are available under certain conditions. Please contact Tiffany in the DEPS office to inquire.

Short course registrations include student materials, refreshments, and Continuing Education Unit (CEU) credits for successful students. Two half-day courses can be selected for the price of a full-day course.

All Annual Symposium registrants can participate in the Directed Energy Education Workshop at no additional cost.

Companion meal tickets, allowing guests to enjoy the catered events, will be available for an additional cost. and can be purchased with your symposium registration or separately using this Companion Registration form.

To register for the Annual DE S&T Symposium, please select from one of the following options.

  • Register in person at the Symposium hotel starting Sunday, 25 February, 1500-1800.

    To expedite your registration, please print and complete this registration form (in PDF format) and bring it with you to the DEPS registration desk. Please do not fax this form to DEPS as staff is now on-site and your fax may not be received.

Persons requesting cancellation through 29 January will receive a full refund. Cancellations after 29 January are subject to a $100 cancellation fee. No refunds will be given after 23 February.


All plenary sessions and social events will be open to all attendees. The parallel technical sessions will be held at open, limited participation, and classified levels. The highest level of classified information to be presented at the 2018 Annual DE S&T Symposium is SECRET/NOFORN. Participation in the classified sessions is restricted to U.S. citizens from government, industry and academia with appropriate security clearances and having satisfied the facility access requirements.

Please note that some sessions at the Symposium will be Limited Distribution C and D, which restricts participation in those sessions to U.S. citizens who are employees of the U.S. Federal Government or its contractors (C), or employees of the Department of Defense or its contractors (D). If you do not meet this requirement, you may be unable to attend every session even if you have provided DEPS with a classified visit request. Attendees without security clearances or need-to-know may only attend presentations cleared for public release at sessions that will be held separately from classified sessions. Details on the attendance requirements are provided below.

A picture ID will be required at check-in and upon entry into the classified sessions. Laptops, cell phones, palm pilots, and other such electronics will not be allowed in the classified sessions; please do not bring them to the classified meeting site. Videotaping or audio recording of any session at this meeting is prohibited. Note taking will not be allowed in classified sessions.

Note that all visit request actions must be completed no later than 14 February 2018.

Attendance at Classified Sessions
Persons wishing to participate in the classified sessions must both (1) submit classified visit requests to DEPS as outlined below, and (2) satisfy the base access requirements. Please be sure to complete both parts of this requirement or you will be unable to attend the classified sessions.
Base Access Requirements
Access to the classified session facility will be granted only to those who either:
(1) display a CAC card upon entry, or
(2) download and complete this Base Access Form, and send via email to either or no later than 7 February.

Note the base access deadline is a week prior to the visit request deadline.

Classified visit requests should be submitted via the Joint Personnel Adjudication System (JPAS) according to AFI 31-101 and the NISPOM with the following information:

Purpose of Visit: DEPS Symposium
Point of contact: Tiffany Bjelke
POC Phone: (505) 998-4910
Visited SMO: 1LNJ44
First day of visit: 26 February 2018
Last day of visit: 2 March 2018

For questions regarding visit requests or verification of receipt please call Tiffany Bjelke at (505) 217-2062.

Attendees not having access to JPAS may submit their classified visit request via fax according to the instructions below. Note that this method should only be used by those who do not have access to JPAS. All faxed visit requests for personnel in JPAS will be rejected and required to be re-submitted through JPAS.

Visit requests for attendees not having access to JPAS must be typed and on your company letter head. You should us the format that is best suited for your operation; however it must contain all applicable information below. The visit request must be signed by your security office/manager as to verify your employment and clearance status. Without this signature, the visit request is invalid and will not be processed. All visit requests must be faxed. Visitors can not hand carry their own visit request.

  1. Full name of attendee
  2. Job title/position
  3. Your company name, address, and phone number
  4. Last 4 of security number
  5. Date of birth, place of birth, and citizenship
  6. Clearance level and date granted
  7. POC: Tiffany Bjelke
  8. Purpose of visit: To attend the 2018 Annual Directed Energy S&T Symposium
  9. Date of visit: 26 February - 3 March 2018
  10. Name and signature of your security manager
Fax requests to the DEPS office at (505) 998-4917. If there are any questions you can reach DEPS Security at (505) 998-4910 or (505) 998-4910.

Please note that all classified visit requests, through JPAS or faxed, must be received by 14 February 2018.

Attendance at Limited Participation Sessions
The Annual DE S&T Symposium will include two levels of Limited Participation sessions: those with Limited Distribution C and those having Limited Distribution D. Both levels restrict participation to U.S. citizens. Distribution C sessions are further limited to employees of the U.S. Federal Government or its contractors, and Distribution D is limited to employees of the U.S. Department of Defense (or its contractors).

All persons without clearance who wish to attend the Limited Distribution sessions must submit a Visit request letter as follows. The request must (1) be on company letterhead, (2) be signed by your company FSO, immediate supervisor, or program manager, (3) identify you by name as a company employee, (4) state your citizenship, (5) include the last four digits of your social security number, (6) state that you work on Government DoD contracts that give you a valid "need to know" of Limited C (and D if appropriate) information to be presented at this meeting, and (7) be signed by someone who is legally able to verify the information within, usually the FSO or Progam Manager. Email the visit request letter to Tiffany Bjelke,, or scan and fax the letter to (505) 998-4917.

Requests to attend Limited Distribution sessions must be received by DEPS on or before 14 February 2018. Contact Tiffany at (505) 217-2062 or if further information is needed.

Note: persons submitting their security clearance for attendance at the classified sessions will be admitted to the Limited sessions without additional paperwork. You do not need to submit this visit request.

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Last updated: 26 February 2018