DIRECTED ENERGY PROFESSIONAL SOCIETY


Annual Directed Energy
Science and Technology Symposium
20-24 May 2024 Colorado Springs, CO



Overview

Final Agenda

Short Courses

Symposium Contacts

DE Education Workshop



Attendee Info

Location & Hotel

Local Weather

Registration & Fees

Companions

Roundtable Reception

Security

DE&I



Presenter Info

Call for Papers

Submissions

Release Forms



Exhibitor Info

Exhibits

Catered Event Hosting

Hospitality Suites

 

Attendance Information

Attendance at the 2024 Annual DE S&T Symposium and its short courses is open to anyone with an interest in the science and technology of directed energy. However, some sessions are open only to employees of the U.S. Government or its contractors, employees of the Department of Defense or its contractors, and some sessions may further be limited to U.S. / U.K. citizens.

Although there are limitations to some sessions, the Symposium committee is working hard to create an agenda that offers sessions which are open to all registered attendees at all times. There will be a security section at the bottom of this page later with more details.

This year's conference registration fee will allow you to participate in all aspects of this year's Symposium, including:

  • Tuesday morning plenary session with keynote speakers
  • Open and CUI technical breakout sessions (per your qualifications)
  • The exhibit hall and exhibitor's reception
  • The DE Education Workshop
  • Open and CUI poster sessions, and more!

In addition, several professional development short courses will be offered on Monday for an additional fee.

Accommodations

This year's Annual Symposium will be held at the Cheyenne Mountain Colorado Springs, located at 3225 Broadmoor Valley Rd., Colorado Springs, CO 80906

Unfortunately, the room block at Cheyenne Mountain is now full. A secondary room block has been obtained at The Mining Exchange Hotel, a Wyndham property located at 8 S Nevada Ave, Colorado Springs, CO 80903, just 4.5 miles from the main symposium hotel. Reservations can be made online here, or call the hotel at (719) 323-2000.

The Hotel reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.

Registration Information

Fees and Options
 
  ---Pre Registration---

 

  Through 22 April Through 17 May On-site *
 
    DEPS member $1350 $1450 $1550
    Non-member $1450 $1550 $1650
    Government Employee (1) $850 $850 $850
    Esteemed Leader (2) $300 $350 $400
    Qualifying Student (3) $0 $0 $0
    Other Full Time Student --Full price based on membership status--
 
* Note that registration will shut down when we reach maximum attendance.
We encourage you to register early since onsite registration may not be available.


 
Half-day short course $300
 
Full-day short course $550
 
Please note short courses are FREE for full-time students.
Two half-day courses can be selected for the price of a full-day course.
 

Standard symposium registration fees include participation in all Symposium sessions for which the attendee qualifies; breakfast snacks(1) Tuesday through Friday; coffee breaks and lunch Tuesday through Thursday; the evening Exhibitor Reception; a copy of the Symposium proceedings; and a complimentary one-year DEPS membership. In addition, all Annual Symposium registrants can participate in the DE Education Workshop at no additional cost. Single-day registration options are available under certain conditions. Please contact Dawn Gutierrez in the DEPS office to inquire.

Short course registrations include student materials, refreshments, and Continuous Learning Point (CLP) credits for successful students. Morning courses include breakfast snacks and a box lunch is provided to those attending afternoon courses. Two half-day courses can be selected for the price of a full-day course. Short courses can be purchased separate from your Conference registration by using this short course registration form.

(1)Government registration fees are valid for Federal or State Government employees and include participation in all Symposium sessions for which the attendee qualifies, evening Exhibitor reception, lunch Tuesday through Thursday and proceedings. Breakfasts are not included with the government registration; however, they will be available as an additional separate purchase.

(2) Esteemed Leaders are retired DEPS members willing to volunteer for 2 half days of service as well as attend the Roundtable Reception. In exchange for their help in putting on a successful program we can offer a reduced rate for their attendance to the overall symposium. Please contact cynnamon@deps.org for more information.

(3) Full-time students will be admitted at no charge provided they (1) attend the DE Student Workshop and are presenting at either the Symposium or the Workshop, and/or (2) agree to assist DEPS staff for a half day of service, such as operating computers in the technical sessions or door-guarding. All other students will be required to pay the full registration fee. Note that short courses are free for all student registrants regardless of their volunteer/presenter status. However the stand-alone short course registration form must be used if one is not a qualifying student for the Symposium.

Registration for this event is now closed online but onsite registration is available. Please come to the onsite registration desk or contact office@deps.org should you have questions.

Persons requesting cancellation through 22 April will receive a full refund. Cancellations after 22 April are subject to a $100 cancellation fee. No refunds will be given after 17 May.
 


Companions

Companions are always a welcome addition to any DEPS meeting. To encourage them, we offer companion meal options at an additional cost. Our full meal option includes all meals that are provided for regular attendees including any evening and specialty functions that may be planned. For those companions who do not want to be tied to scheduled meal functions, we also offer a reception only option which includes only the Tuesday evening reception.

Companion tickets will be available for purchase once registration opens, and can be purchased either with your symposium registration (below) or separately using a companion registration form, which will be made available here soon.


Roundtable Reception

The DEPS Roundtable Reception* is designed to give students and early career professionals (ECPs) the opportunity to network and connect with some of directed energy's esteemed leaders. Whether you are currently on the job hunt, seeking advice about professional growth, or simply hoping to learn about possible career paths, this event is an excellent opportunity to expand both your knowledge base and your network of contacts.

This year's reception will be held Monday, May 20 from 1730-1900 at symposium hotel. Don't miss your chance to exchange ideas and critically engage with fellow academics and the esteemed leaders of the DE community.

*Please note, this reception is limited to current students and early career professionals only.
Appetizers and 1 drink ticket (must be 21 or older) will be provided to attendees.


Security

The 2024 DEPS Annual S&T Conference will be composed of unclassified and limited distribution (CUI) sessions. The plenary session and exhibitor's reception will be open to all attendees, while the parallel technical sessions will be held at the open and limited distribution (CUI) levels.

Please note that CUI sessions, while unclassified, restrict participation to U.S. citizens who are employees of the U.S. Federal Government or its contractors (Distribution C), or employees of the Department of Defense or its contractors (Distribution D). If you do not meet this requirement, you will be unable to attend these sessions.*

* In accordance with the Information Exchange Agreements between the United States and the United Kingdom governments, employees from the United Kingdom government are welcome to participate in those CUI sessions that have been given approval by the presenter's local Foreign Disclosure Officers (FDOs). Presenters are encouraged to submit their presentations to their FDOs in a timely manner for UK approval and to let DEPS staff know when/if their presentation has been approved before the event.

Attendees without security clearances or need-to-know may only attend the public-release (Distribution A) sessions and/or short courses.

Note that a picture ID will be required at check-in and upon entry into the CUI sessions. Videotaping, photography, and audio recording of any session at this meeting is prohibited.

Attendees with a Security Clearance Submitting Visit Requests for Attending CUI/Distribution C/D Sessions

DoD Government/Contractor Instructions:

Eligibility and access for all DoD government and contractor attendees will be verified using DISS. Please send a visit notification to Defense Information System for Security (DISS) SMO Code: 1LNJ44 with the following information:

Purpose of Visit: DEPS Annual S&T Symposium
Point of contact: Katherine Gonzales
POC Phone: (505) 998-4910
POC email: kat@deps.org
Dates of visit: 20-24 May 2024

All Other US Government/Contractor Instructions:

Visit requests for attendees with a security clearance but not having access to DISS can be faxed to DEPS. The visit request must be signed by your security office/manager as to verify your employment and need-to-know. Fax your visit authorization letter to

Katherine Gonzales
DEPS Conference Security Manager
Phone: (505) 998-4910
Fax: (505) 998-4917

Attendees without a Security Clearance Submitting Visit Requests for Attending CUI/Distribution C/D Sessions

Attendees without a security clearance who wish to attend the CUI sessions must submit a Visit Request Letter as follows. The letter can be in the format best suited for your organization; however it must contain all applicable information listed below.

Visit requests must be:

  1. typed and on your company letter head
  2. identify you by name as a company employee
  3. state your citizenship
  4. include your date of birth and the last four digits of your social security number, and
  5. state that you work on either Government and/or DoD contracts that gives you a valid need-to-know of CUI Distribution C and/or D information to be presented at the DEPS Annual S&T Symposium. (Please provide a contract number along with a CAGE code for verification.)
  6. signed by your company security officer, immediate supervisor, or program manager who are willing to legally verify the information. (Attendees CANNOT sign their own letter.)

Fax requests to DEPS Conference Security at (505) 998-4917.

All Visit Requests must be received by DEPS by 1500 MST on Friday, 10 May 2024.

For questions regarding visit requests, or verification of receipt, please call Kat Gonzales at (505) 998-4910 or email Kat@deps.org.

*Note: Registered exhibitor staff who do not attend program sessions do not have to meet these security requirements.


Diversity, Equity, Inclusion, and Non-Discrimination

The Directed Energy Professional Society (DEPS) is committed to fostering an environment at all DEPS-sponsored activities in which all can share, present and participate regardless of race, religion, skin color, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information or any other reason unrelated to technical merit. Harassment and discrimination are a serious form of misconduct which undermines the integrity of DEPS activities.

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Last updated: 18 May 2024