| Fees and Options |
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---Pre Registration--- |
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Through 22 April
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Through 17 May
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On-site *
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| DEPS member |
$1350
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$1450
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$1550
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| Non-member |
$1450
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$1550
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$1650
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| Government Employee (1) |
$850
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$850
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$850
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| Esteemed Leader (2) |
$300
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$350
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$400
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| Qualifying Student (3) |
$0
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$0
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$0
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| Other Full Time Student |
--Full price based on membership status--
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* Note that registration will shut down when we reach maximum attendance.
We encourage you to
register early since onsite registration may not be available.
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| Half-day short course |
$300
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| Full-day short course |
$550
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Please note short courses are FREE for full-time students.
Two half-day courses can be selected for the price of a full-day course. |
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Standard symposium registration fees include participation in all Symposium sessions for which the attendee qualifies;
breakfast snacks(1) Tuesday through Friday; coffee breaks and lunch Tuesday through Thursday;
the evening Exhibitor Reception; a copy of the Symposium proceedings; and a complimentary one-year DEPS membership. In addition, all Annual
Symposium registrants can participate in the DE Education Workshop at no
additional cost. Single-day registration options are available under certain conditions. Please contact
Dawn Gutierrez in the DEPS office to inquire.
Short course registrations include student materials, refreshments, and Continuous Learning Point (CLP) credits
for successful students. Morning courses include breakfast snacks and a box lunch is provided to those attending afternoon courses.
Two half-day courses can be selected for the price of a full-day course. Short courses can be purchased separate from your
Conference registration by using
this short course registration form.
(1)Government registration fees are valid for Federal or State Government employees and
include participation in all Symposium sessions for which the attendee qualifies, evening Exhibitor reception,
lunch Tuesday through Thursday and proceedings. Breakfasts are not included with the government registration;
however, they will be available as an additional separate purchase.
(2) Esteemed Leaders are retired DEPS members willing to volunteer for 2 half days of service as well as attend the Roundtable Reception.
In exchange for their help in putting on a successful program we can offer a reduced rate for their attendance to the overall
symposium. Please contact cynnamon@deps.org for more information.
(3) Full-time students will be admitted at no charge provided they (1) attend the DE Student Workshop and are
presenting at either the Symposium or the Workshop, and/or (2) agree to assist DEPS staff for a half day of service, such
as operating computers in the technical sessions or door-guarding. All other students will be required to pay the full registration fee.
Note that short courses are free for all student registrants regardless of their volunteer/presenter status. However
the stand-alone
short course registration form must be used if one is not a qualifying student for the Symposium.
Registration for this event is now closed online but onsite registration is available. Please come to the onsite registration desk or contact office@deps.org should you have questions.
Persons requesting cancellation through 22 April will receive a full refund. Cancellations after
22 April are subject to a $100 cancellation fee. No refunds will be given after 17 May.
Companions
Companions are always a welcome addition to any DEPS meeting. To encourage them,
we offer companion meal options at an additional cost. Our full meal option includes all meals that are provided for
regular attendees including any evening and specialty functions that may be planned. For those companions who do not want to be tied to
scheduled meal functions, we also offer a reception only option which includes only the Tuesday evening reception.
Companion tickets will be available for purchase once registration opens, and
can be purchased either with your symposium registration (below) or separately using
a companion registration form, which will be made available here soon.
Roundtable Reception
The DEPS Roundtable Reception* is designed to give students and early career professionals (ECPs) the opportunity to network and connect with some of
directed energy's esteemed leaders. Whether you are currently on the job hunt, seeking advice about professional growth, or simply hoping to learn about
possible career paths, this event is an excellent opportunity to expand both your knowledge base and your network of contacts.
This year's reception will be held Monday, May 20 from 1730-1900 at symposium hotel. Don't miss your chance to exchange ideas
and critically engage with fellow academics and the esteemed leaders of the DE community.
*Please note, this reception is limited to current students and early career professionals only.
Appetizers and 1 drink ticket (must be 21 or older) will be provided to attendees.
Security
The 2024 DEPS Annual S&T Conference will be composed of unclassified and limited
distribution (CUI) sessions. The plenary session and exhibitor's reception will be open to all
attendees, while the parallel technical sessions will be held at the open and limited
distribution (CUI) levels.
Please note that CUI sessions, while unclassified, restrict participation to U.S. citizens who are employees of the U.S. Federal
Government or its contractors (Distribution C), or employees of the Department of Defense or its contractors (Distribution D).
If you do not meet this requirement, you will be unable to attend these sessions.*
* In accordance with the Information Exchange Agreements between the United States and the United Kingdom governments,
employees from the United Kingdom government are welcome to participate in those CUI sessions that have
been given approval by the presenter's local Foreign Disclosure Officers (FDOs). Presenters are encouraged to submit
their presentations to their FDOs in a timely manner for UK approval and to let DEPS staff know when/if their
presentation has been approved before the event.
Attendees without security clearances or need-to-know may only attend the public-release (Distribution A)
sessions and/or short courses.
Note that a picture ID will be required at check-in and upon entry into the CUI sessions.
Videotaping, photography, and audio recording of any
session at this meeting is prohibited.
Attendees with a Security Clearance Submitting Visit Requests for Attending CUI/Distribution C/D Sessions
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DoD Government/Contractor Instructions:
Eligibility and access for all DoD government and contractor attendees will be verified using DISS. Please send a visit notification to
Defense Information System for Security (DISS) SMO Code: 1LNJ44 with the following information:
Purpose of Visit: DEPS Annual S&T Symposium
Point of contact: Katherine Gonzales
POC Phone: (505) 998-4910
POC email: kat@deps.org
Dates of visit: 20-24 May 2024
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All Other US Government/Contractor Instructions:
Visit requests for attendees with a security clearance but not having access to DISS can be
faxed to DEPS. The visit request must be signed by your security office/manager
as to verify your employment and need-to-know. Fax your visit authorization letter to
Katherine Gonzales
DEPS Conference Security Manager
Phone: (505) 998-4910
Fax: (505) 998-4917
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Attendees without a Security Clearance Submitting Visit Requests for Attending CUI/Distribution C/D Sessions
Attendees without a security clearance who wish to attend the CUI sessions must submit a
Visit Request Letter as follows. The letter can be in the format best suited for your organization;
however it must contain all applicable information listed below.
Visit requests must be:
- typed and on your company letter head
- identify you by name as a company employee
- state your citizenship
- include your date of birth and the last four digits of your social security number, and
- state that you work on either Government and/or DoD contracts that gives you a valid need-to-know of CUI Distribution C and/or D information
to be presented at the DEPS Annual S&T Symposium. (Please provide a contract number along with a CAGE code for verification.)
- signed by your company security officer, immediate supervisor, or program manager who are willing to legally verify the
information. (Attendees CANNOT sign their own letter.)
Fax requests to DEPS Conference Security at (505) 998-4917.
All Visit Requests must be received by DEPS by 1500 MST on Friday, 10 May 2024.
For questions regarding visit requests, or verification of receipt, please call Kat Gonzales at (505) 998-4910 or email
Kat@deps.org.
*Note: Registered exhibitor staff who do not attend program sessions do not have to meet these security requirements.
Diversity, Equity, Inclusion, and Non-Discrimination
The Directed Energy Professional Society (DEPS) is committed to fostering an environment at all DEPS-sponsored activities in
which all can share, present and participate regardless of race, religion, skin color, sex (including pregnancy, gender identity, and
sexual orientation), national origin, age, disability, genetic information or any other reason unrelated to technical merit.
Harassment and discrimination are a serious form of misconduct which undermines the integrity of DEPS activities.
Last updated: 18 May 2024
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